Request for Proposals

How it works

Grow Early Learning will post Requests for Proposals on this page, from time to time, as they are available. Examples of some proposals we have solicited in the past include branding consultants, insurance brokers, and financial consultants. Our proposals will include the scope of work requested and a submission timeline.

Core content components to expect:

  • Project goals and KPI’s
  • Detailed Scope of Work
  • Budget & Timeline
  • Evaluation Criteria

Learn more About Us, our History, and our Mission, as Grow Early Learning.

RFP Listing:

Request for Proposals (RFP): Cloud Financial Management, Budgeting, and Expense Management System

Summary

Grow Early Learning has officially released RFP NO. 060226. We are seeking proposals from a single, qualified prime contractor to provide a modern, scalable, and cloud-based software solution. This project encompasses software licensing and comprehensive implementation services to support our multi-state operations.

🎯 Purpose & Project Scope

As a federally funded nonprofit providing Head Start services across multiple states, our financial infrastructure requires strict compliance, transparency, and agility. The selected vendor will deliver a configured, tested, and production-ready environment covering:

  • Nonprofit Fund Accounting (ERP): Multi-location fund tracking, grant management, and audit-ready financial reporting.
  • Budgeting & Forecasting (FP&A): Collaborative budgeting tools with robust variance analysis.
  • Employee Expense Management: Mobile-friendly expense reporting, receipt capture, and automated approval workflows integrated directly into the general ledger.
  • Professional Services: Discovery, historical data migration, configuration, user training, and post-go-live hypercare support.

📅 Key Procurement Timeline

Please note the critical milestone dates for this procurement process:

  • RFP Issued: June 30, 2026
  • Deadline for Written Questions: July 16, 2026, at 5:00 PM ET
  • Responses to Questions Posted: July 23, 2026
  • Proposals Submission Due Date: July 30, 2026, at 5:00 PM EST
  • Evaluation & Shortlisting: August 2 – August 13, 2026
  • Demonstrations / Oral Presentations: August 16–20, 2026
  • Notice of Intent to Award: August 27, 2026
  • Anticipated Contract Execution: September 10, 2026

📝 Submission Guidelines

All submissions must adhere strictly to the following parameters:

  • Format: Electronic submission in PDF format.
  • Separation of Files: Technical Proposals and Cost Proposals must be submitted as completely separate files so that pricing is hidden during the initial technical evaluation.
  • Delivery: Email directly to fbradshaw at growearlylearning.org before the closing deadline

🔐 Accessing the Detailed Requirements Package

To protect operationally sensitive parameters, specific transaction volumes, banking details, and integration targets are omitted from the public document. To receive the full, confidential Detailed Requirements Package, interested bidders must first register their intent to bid and execute a non-disclosure agreement.

RFP060226- CLOUD Financial Management.Budgeting 6.29.26Download

Attached is the addendum to RFP No. 060226 — Cloud Financial Management, Budgeting, and Expense Management System

Addendum_No_1_RFP_060226 7.23.26Download

Grow Early Learning released Addendum No. 1 for RFP No. 060226. This update clarifies terms for the Cloud Financial Management System procurement.

Critical Deadlines

  • Proposal Due Date: July 30, 2026.
  • Due Time: 5:00 PM ET.
  • Schedule Status: Remaining completely unchanged.
  • Mandatory Action: Acknowledge addendum in submission.

Scope and Sizing

  • Legal Structure: Single legal entity setup.
  • Tax Status: One corporate tax ID.
  • Locations: Fifty sites across nine regions.
  • Core Users: Fifteen full-access finance seats.
  • Limited Users: One hundred fifty accounts.

Current Technology Stack

  • Legacy ERP: MIP Fund Accounting software.
  • Payroll Platform: ADP Workforce Now.
  • Expense Tool: Concur system integration.
  • Identity Management: Microsoft Entra ID vendor.

Implementation Parameters

  • Deployment Method: Single production cutover strategy.
  • Project Timeline: Two to six months.
  • Hypercare Window: Forty-five total days.
  • Data Migration: Balances plus transaction detail.

Security and Governance

  • Data Hosting: United States resident boundaries.
  • AI Constraints: Proprietary model training prohibited.
  • Authentication: Enforced multi-factor authentication protocol.
  • Current Auditor: CliftonLarsonAllen external firm.

This page was last updated on July 23, 2026.